Microsoft and ShareGate both provide IT admins with the ability to characterize the teams and groups in their tenant based on security needs like data protection, accessibility, and external sharing.
The table below shows the differences between Microsoft's sensitivity labels and ShareGate's sensitivity tags.
Index
ShareGate sensitivity tags overview
ShareGate's sensitivity tags help you understand the data sensitivity of teams and groups at a glance, apply appropriate security settings, and keep your data secure.
You can apply sensitivity tags manually or let owners assign the right sensitivity tags for their teams and groups.
Create your sensitivity tag options, then activate our Teams chatbot, so notifications are automatically sent to owners when they make a new team or group. From the notification, owners can choose the sensitivity tag that best matches how they intend to use that team or group --- keeping you informed.
Apply a custom external sharing review recurrence to your sensitivity tags so external sharing links and guest access are reviewed at a rate appropriate to the security needs of each team and group.
Table
| ShareGate sensitivity tags | Microsoft Information Protection sensitivity labels for groups & sites | |
|---|---|---|
| Service level | Microsoft 365 groups and teams. | Microsoft 365 groups, teams, and SharePoint team sites. |
| Security settings | Privacy status, guest access, and external sharing. | Privacy status, guest access, and external sharing. Azure Purview assets in preview. |
| Creation location* | Teams, SharePoint Online, Outlook, Planner, Power BI, Stream, and Yammer. | Teams, SharePoint Online, and the web client for Outlook. |
| Tag or label management | View applied tags in one centralized location. Flagged sensitivity mismatches appear on the Manage page and in your team and group details. Have team or group owners choose the appropriate security tag from the options you create. Only IT admins with access to ShareGate can change or remove a sensitivity tag once it has been applied to a team or group. Changes are applied immediately. |
View applied labels in your SharePoint admin center (labels applied to sites), Azure AD Portal (applied to groups), and Teams admin center (applied to teams). Team owners can change or remove sensitivity labels anytime from the Teams interface. Changes applied will take up to 24 hours to take effect. |
| Licensing | Included for free in your ShareGate subscription. An active Azure Premium P1 license is not required. | At least one active Azure Premium P1 license is required. |
*Owners are automatically asked to choose sensitivity tags when creating a new group in these locations.
Tip: The article Microsoft Teams security: Comparing Microsoft Information Protection unified labeling and ShareGate's 'Group Sensitivity' feature explores the concept of security in more detail.