ShareGate helps keep your Microsoft 365 environment secure and clutter-free with inactivity management.
You can choose to keep, delete, or archive inactive teams and groups directly from the Manage page.
Note: Archiving a team or group is only available if you have set up an Azure storage account to store your data. For more information, see Archive overview.
Index
- Individual team or group
- Multiple teams or groups
- Expected behaviors - Archive and delete
- Automate and collaborate
Individual team or group
To take action on a single inactive team or group:
- Select Manage from the sidebar.
- Choose between your tenant's Teams or All Groups.
- Search for the team or group.
- Use the Search by team/group or owner field or Filters.
- Select the team or group to open the team and group details.
- Click the Three dots button
.
- Select Archive, Keep, or Delete.
Multiple teams or groups
To take action on several inactive teams or groups at the same time:
- Select Manage from the sidebar.
- Choose between your tenant's Teams or All Groups.
- Select the tile Inactive teams/groups.
- Select the checkbox beside the team or group names.
- Click Archive, Keep, or Delete in the bulk action menu.
Expected behaviors - Archive and delete
Select Archive from the sidebar to view and manage your team and group archives. From here, you can perform a full restore, download a file or folder, copy to a user's OneDrive for Business, and more. For complete details, see Access and manage your archived items.
When a team or group is deleted, it can be restored from your Microsoft 365 admin center within 30 days. After 30 days, the team or group and its content cannot be restored.
Automate and collaborate
ShareGate can help you collaborate with team and group owners by automatically notifying them to take action if their teams or groups have been inactive for too long. For more details on how to set up your Inactivity detection policy, see Set up and automate the Inactivity detection policy.