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Filter the Manage page

Updated

Apply filters to the Manage page to find specific teams or groups in your tenant. For example, find orphaned teams, groups created within a date range, or by a specific user.

Start by selecting the Teams or all Groups tab. Then, use tiles or the filters drawer to drill down into your data.

Click Clear all to remove all filters, or the X on a specific filter to remove just that one.

Index

Tiles

Use the tiles at the top of the Manage page to apply quick filters to your environment. Select from:

For more information, see Tile overview.

Filter by owner, team, or group

Use the field Search by team or owner to find a specific team. 

When you select the Groups tab, this field allows you to Search by group or owner.

Filters drawer

Click Filters to open the filters drawer. You can apply filters for features like:

  • Date of creation
  • Number of owners
  • Number of members
  • Privacy settings
  • Activity status
  • Purpose
  • External sharing settings
  • External sharing
  • Sensitivity
  • Private channels
  • Guest access
  • Apps used
  • Ask owner(s) status
  • Created from templates

To clear a specific filter, unselect the checkbox. Click Clear Filters to remove all applied filters.

Filter by date range

To find teams or groups created within a specific date range:

  1. Open the filters drawer.
  2. Under Date of creation, type the date you would like the filter to start on (date format is DD/MM/YYYY) in the first field.
  3. In the second field type the date you want the filter to end on. 
  4. Click anywhere outside to save your choice.
  5. Click Done.

Or, use the dropdown to set a filter by date range of:

  • Last week.
  • Last month.
  • Last 3 months.
  • Last 6 months.

Filter by feature and attribute

To find teams or groups based on specific features or attributes:

  1. Open the filters drawer.
  2. Select the relevant section to expand the drop-down menu.
  3. From the list, select the filter(s) you want to apply.
  4. If you want to apply multiple filters - Repeat steps (2) and (3) to apply multiple filters.
  5. Click Done.

Filtering behaviors

Tabs

When you select the Groups tab, the list displays all your tenant's Microsoft 365 groups and teams. This is because a group can be created without an associated team, while each team created has an associated Microsoft 365 group.

For more information, see What is the relationship between Microsoft Teams, Microsoft 365 Groups, and Microsoft services?

Tip: From the team and group details, you can see if Teams is one of the Apps used by a group.

Filters drawer

When you apply multiple filters within the same feature (e.g., Privacy settings, Purpose, Activity status, etc.), the list will display all the teams or groups with at least one of the attributes selected.

For example, if you select Privacy settings > Private and Privacy settings > Public, the Manage page list will display all teams or groups that are Private and also all the teams or groups that are Public. This cumulative behavior is designed to help you refine the list for multiple attributes at one time.

When you apply multiple filters across different features, the list will display the teams and/or groups with both of the attributes selected.

For example, if you select Activity status > Inactive and Apps used > Outlook Email, the Manage page list will display inactive teams or groups and use Outlook email. This behavior is designed to help you refine the list for specific combinations of attributes.

Tip: Use the list Total teams/groups and the attribute totals shown in the filters drawer to better understand the filtering behavior.

Ask owner(s) status

With ShareGate Protect, you can collaborate with team and group owners to take action on governance policies---keeping your Microsoft environment organized and secure.

You can ask owners to take action in three ways: Automatically through the External sharing review policy and Inactivity detection policy; automatically via purpose tags and sensitivity tags; and manually using the Ask owner(s) feature.

The filter Ask owner(s) status considers notifications sent to owners through all three collaboration methods.

Tip: For more details about the different statuses, see Review status as an example.

Add or remove columns

  1. Click Add/remove columns to open the select columns drawer. You can customize the columns of your currently selected view.
  2. Select the checkbox next to the columns you want to add and clear the checkbox next to columns you want to remove.
  3. Click Apply. Applied changes are saved to a view until updated again.
  4. To go back to the view's default columns, click Reset, then Apply.

Column adjustments are reflected in exports.

Tip: You can add or remove columns from tile views or the default view with no tile selected.

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