As a team or group owner, you might receive an email* or ShareGate Teams chatbot notification that asks you to review guests and sharing links.
Note: *The default email sender is firstname.lastname@example.org, but your admin has the option to set a custom email address.
Your IT admin uses ShareGate to make sure that external sharing links and guests in your teams and groups are reviewed. Since your team or group has either external sharing links or guests (or both!) it can potentially create a security threat if that access is no longer needed.
As an owner of the team or group, you can decide to:
- Keep the external sharing link or guest if you think the content or person is still relevant.
- Delete the external sharing link or remove the guest if you think the content or person is no longer needed.
From the day you receive the first notification, you will have 14 days to decide. Check out the article, Take action on external sharing and guest access for a step-by-step guide on how to complete the process.
An external sharing link is the link that you create in a Microsoft tool when you want to share content with another user. Removing the external sharing link does not delete the content from your team or group---just the link that shares it.
Some teams or groups may not have external sharing or guest access as part of their settings. In that case, you may be asked to review only external sharing links or only guests.
Do not disturb list
If you feel that you should not be contacted for collaboration on your organization's governance policies, speak to your IT admin. They can add you to ShareGate's do not disturb list.