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Manage external sharing and guest access manually

Updated

Ensure no critical data is shared improperly outside your organization by managing external sharing links and guest access.

You can review and remove any sharing links or guests that you feel are no longer relevant from the team and group details.

Index

External sharing

ShareGate detects content that is shared with external sharing links. To remove sharing links from a specific team or group:

  1. Select Manage from the sidebar.
  2. Choose between your tenant's Teams or All Groups.
  3. Search for the team or group.
    • Use the Search by team/group or owner field or Filters.
  4. Select the team or group to open the team and group details.
  5. Select the External shares tab.
  6. Click Delete next to the link you want to delete.
  7. In the pop-up, click Delete link to confirm.

Note: Deleting an external sharing link deletes the link but doesn't delete the content.

Guests

To remove guests from a specific team or group:

  1. Select Manage from the sidebar.
  2. Choose between your tenant's Teams or All Groups.
  3. Search for the team or group.
    • Use the Search by team/group or owner field or Filters.
  4. Select the team or group to open the team and group details.
  5. Under Membership, scroll to Guests.
  6. Beside the guest, click Remove X button.
  7. In the pop-up, click Remove.

For information on managing team owners and members, see Edit membership.

Automate and collaborate

ShareGate can help you collaborate with team and group owners by automatically asking them to review external sharing links and guest access on a set schedule. For more details on how to set up your External sharing review policy, check out Set up and automate the External sharing review policy.

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