Approve team and SharePoint site creation requests

ShareGate Provisioning templates are a great way to ensure your colleagues have the optimal settings when creating teams and SharePoint sites. Requiring approval ensures an appropriate template approver has the final word on Microsoft workspace creation when using a specific template.

Note: You can enable approval when making a new team creation template, SharePoint site template, or modifying an existing template.

Index

• Use cases
• How-to
  • Approve a request
• Considerations

Use cases

Requiring approval is an excellent way to:

• Avoid the creation of redundant teams and SharePoint sites
• Ensure team and SharePoint site names conform to company guidelines or naming conventions

How-to

Quickly approve multiple workspace creation requests

1. In ShareGate, select Provisioning from the sidebar.
2. Select the Approval requests tab.
3. For each pending entry:
   • Select Approve to approve the request.
     OR
   • Select Deny to deny the request.

Review a workspace creation request's details and approve it

1. In ShareGate, select Provisioning from the sidebar.
2. Select the Approval requests tab.
3. Select the desired approval request to open the request details.
4. Select:
   • Approve to approve the request.
     OR
   • Deny to deny the request.

Note: You can only approve or deny team and SharePoint site creation requests if you're an assigned approver of a template. To add yourself as an approver, edit the template from the Provisioning page.

Considerations

• ShareGate's end-user app uses your application permissions to create teams. That means ShareGate app will be the team creator in Microsoft 365 and Microsoft Graph API for all teams created via provisioning templates.
• Requestors can view the status of their request from the end-user app.
• As an admin, you can see all your environment's template team and SharePoint site creation requests from the Provisioning page's Approval requests tab. 
• Approval and request actions appear in your activity log for team creation only for now.

Training video: For more info, watch Approve team creation requests.